Candidate Privacy Notice
Last updated: July 13, 2026
1. Who We Are
This Privacy Notice for CargoFL Technologies Private Limited (“CargoFL”, “we”, “us”, or “our”) describes how and why we collect, store, use, and share your personal information when you apply for a role through our recruitment portal.
It applies specifically to individuals (“you”, “candidate”) who apply for roles through the CargoFL careers portal. It explains what personal data we collect, why we collect it, how long we keep it, and your rights under applicable law.
2. What Personal Data We Collect
When you apply through our careers portal, we may collect the following categories of data:
| Category | Examples |
|---|---|
| Identity data | Full name, and a photograph only if you choose to provide one |
| Contact data | Email address, phone number, city/state of residence |
| Professional data | Resume/CV, work history, skills, certifications, LinkedIn profile |
| Application data | Position applied for, years of experience, notice period, location, source |
| Assessment data | Answers and score from the online onboarding assessment |
| Proctoring data | Periodic webcam and screen snapshots and integrity events captured during the assessment only, with your consent |
| Communication data | Emails and interview notes/feedback recorded internally |
We do not intentionally collect sensitive personal data such as caste, religion, health conditions, or political opinions. Please do not include such information in your application.
3. Minimum Age Requirement
Our recruitment portal is intended solely for individuals who are 18 years of age or older. We do not knowingly collect or process the personal data of individuals under 18. By submitting an application, you confirm that you are at least 18 years old. If you believe a minor has submitted data through our portal, please notify us at dpo@cargofl.com.
4. Why We Collect It (Purpose and Legal Basis)
We collect and process your data for the following purposes:
- Evaluating your application for an open role
- Verifying the integrity of the online assessment through proctoring
- Communicating with you about your application status
- Complying with applicable employment and labour laws
- Retaining your profile for future relevant openings (only with your consent)
We will only use your data for the purposes stated above. We will not use your data for marketing or share it with third parties for commercial purposes.
5. Future Roles
At the time of application, you may optionally consent to your profile being retained for future roles. If you provided this consent, we will retain your data until you withdraw it. You may withdraw this consent at any time by writing to dpo@cargofl.com.
6. Who We Share Your Data With
We may share your data with the following categories of recipients, only to the extent necessary:
- Internal hiring managers and the HR team — for evaluating your application
- Cloud service providers — for secure hosting and email delivery, under data-processing agreements
- Legal or regulatory authorities — where required by law
We do not sell your personal data to any third party.
7. How Long We Keep Your Data
| Scenario | Retention period |
|---|---|
| Application unsuccessful; no consent for future roles | 12 months from the decision |
| Application unsuccessful; consent granted for future roles | Retained for future opportunities until consent is withdrawn |
| Candidate hired | Transferred to employee records |
| Application withdrawn by candidate | 30 days from withdrawal |
After the applicable retention period, your data is securely deleted or anonymised. Proctoring snapshots are retained only for the duration of the review of your assessment.
8. Your Rights
Under the Digital Personal Data Protection Act, 2023, you have the following rights:
- Right to access — request a summary of the personal data we hold about you
- Right to correction — request correction of inaccurate or incomplete data
- Right to erasure — request deletion where we no longer have a lawful basis to retain it
- Right to withdraw consent — withdraw consent at any time; withdrawal does not affect processing already done
- Right to grievance redressal — raise a complaint with our Data Protection Officer
- Right to nominate — nominate another person to exercise your rights in the event of death or incapacity
9. Data Security
We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, disclosure, loss, or destruction. These include access controls, encryption in transit, and vendor due diligence.
10. Contact Us
For any questions, requests, or complaints regarding this notice, please contact:
Data Protection Officer
CargoFL Technologies Private Limited
Mubin Shaikh
Pune, Maharashtra, India
We will acknowledge your request within 72 hours and endeavour to resolve it within 30 days.
11. Changes to This Notice
We may update this notice from time to time. The “last updated” date at the top of this document will always reflect the latest revision.